Study Room Use and Reservations

  • Study rooms are available inside the library and in the Learning Commons.  All study rooms need to be reserved through the online reservation system here.
  • The library staff will manage the reservations of the study rooms. Reservations may be made in-person or by calling the library.
  • Study rooms are to be pre-reserved for groups only (2 or more people). Individuals can use rooms as "drop-ins."
  • Reservations can be made up to 7 days in advance.
  • Groups may reserve a study room for up to 2 hours per day.
  • When the reserved time is up the group must vacate the space and/or reserve additional time, if available.
  • Reservations that are not claimed within fifteen minutes of the reservation time are subject to cancellation.
  • If there is no reservation or a reservation is canceled, a “drop-in” study group/individual is permitted to use the space after conferring with the library staff.
  • The noise level should not interfere with the studies of other individuals in the area.
  • Groups are responsible for the condition of the room.  It should be left in good condition.
  • Study rooms are available for use to all Methodist College students and employees. Priority is given to students.
  • If these standards are broken, the users may be asked to leave the study room.

Circulation Policy

The library circulation practices will support information needs and access to resources to the College’s students, faculty, and staff.


  • Patrons must present their student or employee badge to check out materials.
  • Items can be renewed (when applicable) via in-person or phone (or coming soon online library account)
  • There is no limit to the number of materials that can be checked out by one patron.
  • Interlibrary loan items will circulate with the lending library's policy.
  • Outstanding library obligations will result in a hold on the student’s account.

 Books (General Collection and Professional Development Collection)

  • Circulation Period: 28 days, 1 renewal
  • After 29 days overdue, the status changes from “Overdue” to “Lost ” The patron’s account is assessed a $25 overdue fee, a replacement fee (based on the price of the item) and a $25 processing fee.
  • When a patron returns a lost book, the overdue, replacement and processing fees are cleared from their record.
  • When a patron pays for a lost item(s), the replacement and processing fees are collected but the overdue fee is waived.
  • If a book is returned damaged, the patron can be charged replacement and processing fees.

Course Reserve Items

  • Faculty may request items to be placed “on reserve.”
  • When possible, faculty should supply desk copies of their textbooks for the reserves collection.
  • Circulation Period: varies by item, most common is 2 hours.
  • 2-hour reserve items circulate for in-building use only.
  • Reserve items with 24 hours (or more) circulation may be taken off-campus
  • After 4 hours overdue for 2-hour reserves and 48 hours overdue for 24-hour reserves, the status changes from “Overdue” to “Lost ” The patron’s account is assessed a $25 overdue fee, a replacement fee (based on the price of the item) and a $25 processing fee.
  • Replacement is the cost of the item plus a $25.00 processing fee

Reference Materials

  • Reference materials are for in-library use only.
  • Reference materials include almanacs, dictionaries, encyclopedias, handbooks, etc.
  • No circulation is allowed unless a prior arrangement is made with the library director.

Journals/Newspapers (print)

  • Print journals and newspapers are for in-library use.
  • No circulation is allowed unless a prior arrangement is made with the library director.

Media Collection

  • Circulation Period: 7 days
  • 1 renewal
  • After 14 days overdue, the status changes from “Overdue” to “Lost ” The patron’s account is assessed a $25 overdue fee, a replacement fee (based on the price of the item) and a $25 processing fee.
  • Replacement is the cost of the item plus a $25.00 processing fee


Food and Drink in the Library

Food and drink are permitted in the library under the following circumstances:

  • Beverages are covered
  • Trash is disposed of properly
  • Messes are cleaned up/reported

If food or beverage consumption is causing a disturbance to other library patrons, the person consuming the items may be asked to leave the library


Collection Development Policy


The library will collect materials to best support the information needs of the Methodist College students, faculty and staff.



The primary objective of the Methodist College Library is to assist with the teaching and learning needs of the College.

Our mission: The Methodist College Library is centered on providing learning and collection excellence to meet evolving needs of health science and human service professionals in a diverse world.

This collection development policy is designed to guide the library in maintaining an excellent collection that meets the needs of our users.

The Library Bill of Rights and The Freedom to Read Statement are integral parts of the policy.


Scope of Collection

The library is to serve the students, faculty, and staff of Methodist College. To fulfill the wide-ranging information needs of this population, the library will supply a diverse collection of books/ebooks, journals/ejournals, media and other materials covering the college’s curricula. The goal of the collection is to be balanced to provide multiple sides to issues.

The materials of the library’s collection will support student and faculty learning to fulfill their educational needs.

The library does not duplicate services/resources better provided by other libraries.


Responsibility for Selection

The ultimate responsibility of selection of library materials rests with the Director of Library Services.The director has the authority to select materials in accordance with the guidelines found within this document.

Faculty and staff are encouraged to suggest books and other items to be purchased for the collection. Faculty requests are made priorities for purchase when the material’s purchase results in furthering student learning.


Criteria for selection

The main points considered in the selection of physical and electronic/digital materials are:

  • the individual merit of each item
  • relevancy to curricula
  • accuracy and reliability of author/publisher
  • treatment of the subject
  • suitability
  • timeliness of the material
  • existing library holdings
  • budget
  • use of the item
  • Reviews are a major source of information about new materials.
  • Consideration is also given to requests from library patrons and books discussed on public media.
  • Materials are judged on the basis of the work as a whole, not on a part taken out of context.


As a rule, the library will not purchase textbooks. Exceptions for purchasing textbooks may be made for noteworthy titles that provide an overview of a particular subject and in such cases are not being considered as a textbook. The library will contact faculty members and ask for desk copies of the textbooks in use and these copies will be placed in the reserves collection.

Interlibrary Loan

Because of limited budget and space, the library cannot provide all materials that are requested. Therefore, interlibrary loan is used to obtain from other libraries those materials that are beyond the scope of this library's collection.

In return for utilizing interlibrary loan to satisfy the needs of our patrons, Methodist College Library agrees to lend its materials to other libraries through the same interlibrary loan network.

As an institutional member of RAILS (Reaching Across Illinois Library System) and CARLI (Consortium of Academic and Research Libraries in Illinois), students and employees can request items found in the I-Share catalog. Items borrowed through the I-Share catalog are subject to the borrowing library’s circulation and interlibrary loan policies.

Methodist College is a member of the National Network of Libraries of Medicine, an office of the National Library of Medicine.  Through the NLM, Methodist College students and employees can request items found in DOCLINE. Methodist College will also supply items requested by borrowers through DOCLINE.

Items not found in I-Share or DOCLINE can be requested via OCLC World Share or the American Library Association’s Interlibrary Loan form. Methodist College will also lend items requested by other libraries through OCLC WorldShare and/or the  American Library Association’s Interlibrary Loan form.



The library accepts gifts of books and other materials with the understanding that they will be added to the collection only if appropriate and needed. If they are not needed because of duplication, condition, or dated information the director can dispose of them as he/she sees fit. The same criteria of selection which are applied to purchased materials are applied to gifts.

By law, the library is not allowed to appraise the value of donated materials, though it can provide an acknowledgment of receipt of the items if requested by the donor.



An up-to-date, attractive and useful collection is maintained through a continual withdrawal and replacement process. Replacement of worn volumes is dependent upon current demand, usefulness, more recent acquisitions, and availability of newer editions. This ongoing process of deselection is the responsibility of the library director. Withdrawn materials will be handled in a similar manner and under the same authority as donated materials. Electronic items will also be deselected based on current demand, usefulness, more recent acquisitions, and availability of newer editions.



Methodist College Library recognizes that some materials are controversial and that any given item may offend some patrons. Selection of materials will not be made on the basis of anticipated approval or disapproval, but solely on the basis of the principles stated in this policy.

Library materials will not be marked or identified to show approval or disapproval of their contents, and no library material will be sequestered except to protect it from damage or theft.

Although materials are carefully selected, there can arise differences of opinion regarding suitable materials. Patrons requesting that material is withdrawn from or restricted within the collection may complete a "Statement of Concern about Library Resources" form which is available in the library and on the library website.